Bed Occupancy
Current occupancy for the selected period.
House: Assigned automatically
YOUR FCLC HUB
Your day, your rota and your house—all in one place.
Welcome to the FCLC Hub
Your rota, activity resources and team updates, all in one place.
Ready for the week ahead
Find your duties, prepare your activities and stay in touch with the team.
FCLC Hub
Your programme information will appear here once published by a manager.
Weekly Calendar
Events published by managers appear here automatically.
My House
Live reports and house tools.
House Supplies
Supply requests are locked until a manager opens them.
No house supplies order saved yet.
Previous Orders
House Documents
House Staff
Database access & house reports
DATABASE ACCESS
Your FCLC account
Sign in with your own FCLC email and password, then return here to open your house reports.
Opens FCLC in a new tab. Sign-out must be confirmed there. The Hub cannot check which FCLC account is signed in; on shared computers, sign out of FCLC before switching users. Your Hub login is separate.
Reports open on the FCLC website. Sign in to the FCLC website with your own account. Bed Occupancy opens the report for your assigned house and selected dates directly. Other report buttons still open the FCLC reports menu. Sign in to FCLC in this browser first; permissions are controlled by your FCLC account.
Accommodation
Room Changes
Room moves for the selected date.
House: Assigned automatically
Sign Out / In
House sign-out and return information.
House: Assigned automatically
Medical & Welfare
Medical / Dietary
Restricted medical and dietary information.
House: Assigned automatically
First Aiders
First aiders allocated to the house.
House: Assigned automatically
House Information
People in School
People present during the selected period.
House: Assigned automatically
Phone Numbers
Contact information for the selected period.
House: Assigned automatically
Birthdays
Birthdays within the selected period.
House: Assigned automatically
Weekly Rota
The published rota for the week ahead will appear here.
No rota published
A manager can upload and publish the current weekly CSV from the Manager Dashboard.
Activity library
Search activity instructions, equipment lists and downloadable resources.
Risk Assessments
Current published safety documents will appear here.
Notifications
Announcements and important updates sent to you.
Opening sports…
Open Impero
Impero opens as a separate secure website.
Open Impero ↗Welcome to the FCLC Hub
Your programme, your group and a helping hand whenever you need it.
YOUR INBOX
Notifications
Your latest messages from FCLC.
Make yourself at home
Everything you need for your time at Fettes, in one place.
Student Welfare
Need support for a student? Get in touch with the FCLC welfare team.
Group Leader Portal
Your group's programme, updates and important information in one place.
This Week's Programme
Your published FCLC programme is shown as a read-only weekly sheet, similar to the printed programme. On a phone, tap a day to expand its programme. On larger screens, scroll the weekly sheet to see every column.
Accommodation
Rooming and accommodation information for your group.
Your Group's Accommodation
View the complete rooming list for your group, including all allocated houses.
No accommodation list published yet
Your FCLC manager can upload the accommodation information for your group.
Campus Map
Find your way around Fettes. Select a number to explore.
Explore Fettes
Scroll or swipe to move around the map.
Map, location photographs and captions: Fettes College campus map. Original location numbers retained. Locations 51 and 52 share a point on the source map.
FCLC Managers
Meet the summer team and put a face to a name.
Information
Useful information for Group Leaders during the programme.
Shared FCLC Documents
Maps and general information published for all Group Leaders.
Manager Dashboard
Manage the content seen by activity leaders.
ADMIN WORKSPACE
FCLC HubWelcome back
Choose a task below, or use the section bar above.
Activity library
Publish activity instructions and downloadable resources. Staff can search by age, group size, duration and equipment.
Six-Week Programme Calendar
Based on the current FCLC weekly programme layout. Edit any cell, save a draft, then publish it to Activity Leaders and Group Leaders.
Import an existing Excel calendar
Upload the normal FCLC Excel workbook (.xlsx). If it contains Week 1–Week 6 sheets, choose which sheet to import. The calendar is converted into an editable draft before publishing.
Choose Week 1–6 and start building the programme. Published weeks remain editable: load a week, make changes, then Publish / Republish Week to update every Activity Leader and Group Leader automatically.
Automatic Weekly Rota Generator
Build the rota from Staff Accounts, then publish one authoritative rota to every staff account.
1. Staff working this week
Activity Leaders and SHLs from Staff Accounts. Group Leaders, Managers and Admins are excluded.
Staff Time-Off Requests
Add known unavailable periods across the six-week summer. The generator will avoid assigning that person during those periods.
2. Rota sections to generate
Based on the example rota. Switch off anything that is not needed for this particular week.
Time-off rules: By default every person receives one Day Off (17:30–17:30) and one Afternoon Off (14:00–17:00) each week, spread apart where possible. Morning Off and Evening Off are never generated by default. If one is specifically requested, it replaces that person's normal Afternoon Off for that week.
House rule: Afternoon House Supervision and Night Duty generate one position for each house represented by the selected staff. Only staff assigned to that house can fill it.
Edit Master Rota Template
Choose a week, select staff and generate a rota.
Calendar Event
No event published yet.
Risk Assessments
No new documents selected.
Announcements
No notice published yet.
Previously Sent
Published announcements and read status for their recipients.
Groups
Add visiting groups, set arrival and departure dates, and manage their accommodation reports. Group Leader logins and assignments are under Accounts → Group Leaders.
Create a group here, then add its Group Leaders under Accounts → Group Leaders.
Accounts
FCLC Staff
Create individual logins for FCLC Managers, Activity Leaders and SHLs. Group Leader accounts are managed in the Group Leaders subtab. Managers receive the full dashboard. Only Admins can create, edit or promote Manager and Admin accounts. SHLs can be assigned to a house. At least one Admin must remain; your current Admin account cannot be removed or demoted.
Generated passwords use 20 random characters. When editing, leave blank to keep the current password.
Create staff logins here, or edit an existing account below.
| Username | Staff name | Role | House | Actions |
|---|
Group Leaders
Create the visiting group in the Groups tab, then add its Group Leaders here. Leader dates automatically use the group's arrival and departure dates, but can be changed for leaders arriving later or leaving early.
Shared Group Leader Documents
Upload general documents for every Group Leader, such as the campus map, Edinburgh map, arrival information or general guidance. Accommodation remains separate for each individual group.
Add Group Leader
Arrival/departure dates fill automatically from the selected group. Change them only when this leader's stay is different.
Group Leader Login Accounts
Manage login details here, including accounts created before a visiting group was assigned. Use the group leader editor above for group assignments and arrival dates.
| Username | Staff name | Role | House | Actions |
|---|
Houses
Create and configure houses here. Staff membership is controlled only from Staff Accounts; assigning an account to a house automatically updates the house below.
No changes made yet.
Available House Supplies
Select exactly which supplies houses are allowed to request. Tick or untick the standard items below, and add extra items if required.
Changes are saved automatically.
Submitted Lists
Review submitted quantities, generate individual PDFs, or combine every submitted house into one printable PDF.
0 submitted
Live FCLC reports
Accommodation and medical reports are generated live from the FCLC reports database. The logged-in SHL's assigned house is inserted automatically and cannot be changed by the SHL.
Report source: fclc.fettes.com/reports/
Report security
If an SHL has no assigned house, report generation is blocked. Managers retain access to all house configuration.
House-locked report design enabled
House documents
No documents uploaded.
Group Leader Campus Map
Tick the locations Group Leaders should see. Unticked locations disappear from the map, key and search. Original numbers stay the same.
Settings are shared through the app server. Changes apply to Group Leaders when they refresh their app. Export/import remains available to back up or restore your selection.
39 locations are included by default. Tick or untick locations to adjust the Group Leader map.
Links & Settings
Current demo links are shown above.
Student Welfare Contacts
Add the contact names and phone numbers Group Leaders should see on their welcome dashboard. Only Admins can change these contacts. Add the number, then click Publish welfare contacts. A contact name is optional.
Changes are published when you save.
FCLC Managers — Group Leader page
Introduce the summer management team to Group Leaders. Add a name, role and optional photo, then publish the page. These profiles do not create or change login accounts.
Published profiles appear on the Group Leaders’ FCLC Managers page.
Event
Time
Location
Details